Early Warning and Intervention: Faculty and Advisor Procedures

Procedures

1. Self-identify as a faculty coordinator of a required course (all divisions).
2. Determine the milestones to be used to assess student proficiency/competency. These milestones can be your Outcome Tracker items or can be those items plus other milestones that you deem appropriate.   For example, exam performance, project scores, presentations, papers, etc.
3. Establish the performance (score) threshold for your milestones that would trigger an early warning and intervention.
4. Advisors shall email their student cohorts no later than the end of the first week of the semester making students aware of the Early Warning and Intervention and remediation policies
5. Communicate milestones to your students (best to include in syllabus). In particular, level of performance that would earn the student a grade less than “C”.
6. After each major assessment milestone (e.g., exams, projects, written assignments, COPS hours), the course coordinator shall review student performance.Students should be encouraged to self-report if they are having difficulty with the course and are concerned that they could be at risk of earning a grade less than “C”.
7. The course coordinator shall send the list of students who are at risk of earning a grade less than “C” in the course to the corresponding class advisor.
8. The advisor shall email (see proposed language below) each student to arrange a meeting with each student to identify learning needs and begin developing an intervention plan.  The role of the advisor would not be content-centric, but would be related to factors such as study habits, personal issues, etc.
9. The student shall meet with the course coordinator (preferably before the next milestone) to review content and develop a written intervention plan that would focus on strategies for re-learning or reinforcing course content. For example, problem sets, additional reading, discussing content with the faculty member responsible for the content, a content tutor, etc.
10. The student shall finalize the intervention plan, with assistance from the advisor and course coordinator, and send the finalized intervention plan to the student advisor to indicate the student’s individual commitment to the plan.
11. The advisor shall monitor the student’s course performance for improvement. It would be reasonable to establish a check-in schedule.
12. If the student’s performance does not improve (most likely identified at the next course milestone), the advisor shall schedule a meeting with the student and course coordinator to discuss challenges the student may be facing and the student’s adherence to the intervention plan.
13. If a student’s performance warrants the early warning and intervention procedure three times (either within the same semester or across semesters), the student is required to meet with the Student Promotion and Review Committee (SPC).   (Note:  The threshold for meeting with SPARC will ultimately be determined by SPARC
14. In the event the student ultimately earns a failing grade and meets eligibility for course remediation, the course coordinator will enter a grade of “IF” when grades are reported to the Registrar’s office.
15. The “IF” grade will initiate the remediation policy and process.