Promotion of CT Track Faculty

Guidelines for Appointment and Promotion of CT Track Faculty to the Rank of Clinical Associate Professor and Clinical Professor

The purpose of these guidelines is to provide uniform criteria for promotion of CT track faculty housed in the Pharmaceutical Sciences Division. Although it is not possible to provide precise criteria for all potential promotions, the guidelines are intended to recognize the varied contributions of all candidates whose credentials are considered to be suitable and who contribute primarily to the teaching, education – related and/or basic science research, and service missions of the Pharmaceutical Sciences Division.

Appointment or promotion of candidates with ≥ 50% appointment in the School of Pharmacy

The promotional review begins when the candidate’s mentorship committee considers the candidate ready for promotion. For a candidate with 100% appointment, the review for promotion to Clinical Associate Professor normally would occur no sooner than the fifth year and no later than the sixth year in rank at Clinical Assistant Professor. For a candidate with a ≥ 50% but <100% appointment level, the review for promotion to Clinical Associate Professor normally would occur no sooner than the fifth year and no later than the final year of the probationary period described in the initial appointment letter. The review for promotion to Clinical Professor normally would occur no sooner than the fifth year in rank at Clinical Associate Professor. The dean will appoint a mentorship/promotion review committee who will conduct the review and submit a recommendation to the School of Pharmacy Executive Committee.

No policies are outlined in this document for appointment and promotion of CT track faculty with <50% appointment level.

Performance

At the Associate and Full levels, the candidate must have demonstrated excellence in teaching and significant accomplishment in at least one area of scholarly activity and/or service.

Promotion from Clinical Assistant Professor requires demonstration of creativity and scholarly activity typically related to education in the pharmaceutical sciences.  Promotion from or appointment at the Clinical Associate Professor level requires a candid ate to demonstrate scholarly productivity and a developing national reputation/or academic excellence.  Promotion or appointment to Clinical Professor requires continued scholarly productivity, and an expanding national reputation for academic excellence.

External letters of evaluation must be submitted with the promotion package. Letters should be obtained from individuals recognized for excellence and achievement in their own right. The strongest cases are those in which clear support can be demonstrated by external qualified evaluators.

Promotion to or appointment at rank of clinical Associate Professor

Teaching

If teaching is a major portion of the candidate’s application, evidence must be presented that the candidate has developed and/or conducted a unique or exceptional teaching program(s). The evaluation of teaching abilities should include all aspects of the candidate’s teaching responsibilities. Documentation can include:

1. 1. Any teaching awards or external recognition of instructional prowess.
   2. Successful external funding supporting innovative teaching. Competitive grants provided by the university are included in this consideration.
   3. Candidate’s statement of teaching contributions, including a synopsis of teaching assignments.
   4. Divisional and other peer evaluation of teaching abilities. Examples of instructional materials, such as handouts used in the candidate’s teaching, are helpful and may be provided. Description of application of new or improved teaching method s should be provided as appropriate. If teaching is the candidate’s area of excellence, include at least one letter from outside the institution that establishes the candidate’s reputation for teaching excellence.
   5. Evaluations of teaching by students. Provide a summary of all teaching evaluations, including written comments. Individual evaluations must be available if requested but may not be substituted for the summary statement.

Research with an Education Focus

If education-related research is a major portion of the candidate’s application, evidence must be presented that the candidate’s research is of high quality and significance. Documentation will include:

1. 1. A statement from the candidate that provides a description of the research, its accomplishments, and its future goals
   2. Evidence of scholarship in teaching that should include publications in peer – reviewed journals, book chapters, or book authorship/editorship. Corresponding authorship of journal publications is preferred. Invited authorship is weighted appropriately.
   3. Letters of evaluation of the research, solicited from recognized authorities in the candidate’s own field. Letters should assess the quality and productivity of the candidate’s research. If letters are provided as documentation of teaching and service excellence include comments on research productivity, they can provide documentation in this category.
   4. Bibliography of publications resulting from this research. The candidate should describe h is/her role in each publication. (Include copies of the candidate’s most noteworthy publications.) Corresponding authorship represents the clearest recognition of the faculty member’s role. It is anticipated that promotion in the CT Track will not be necessarily based upon publication in nationally-recognized peer-reviewed journals as corresponding author.
   5. Invited lectures at professional meetings or at peer institutions.
   6. Reviewer or editorial board membership for a pharmaceutical education- research-focused professional journal.

Research with a Basic Science Focus

If research is a major portion of the candidate’s application, evidence must be presented that the candidate has major involvement in a research program (fundamental, applied, or combined) that is of high quality. Documentation will include:

1. 1. A statement from the candidate that provides a description of the research program, accomplishments, and future goals.
   2. Letters of evaluation of the research program, solicited from recognized authorities in the candidate’s own field. Letters should assess the quality of the candidate’s research
   3. Bibliography of publications resulting from this research. The candidate should describe his/her role in each publication. (Include copies of the candidate’s most noteworthy publications.)
   4. Chronology of present and past research support.
   5. Invited lectures at professional or scientific meetings or at peer institutions.
   6. Invited participation on scientific / granting review panels.
   7. Reviewer or editorial board membership for a research-focused professional or scientific journal.

Service

If service is a major focus of the application for promotion, evidence must be provided to document truly exceptional service that has furthered the academic mission of the Pharmaceutical Sciences Division and the School of Pharmacy.

Committee membership, professional service, participation in Extension Programs, and administrative duties are expected of all faculty members.

Documentation of excellence or significant accomplishment can include:

1. 1. Candidate’s statement of service that has contributed to significant program development
   2. Evidence of exceptional institutional or professional leadership, such as:
      1. Major divisional, School of Pharmacy, or university leadership roles, including roles on major committees. List present and past leadership activities, describing role, time commitment, and product.
      2. Present and past appointments or election to office in state or national professional societies, and the significant accomplishments of the candidate in these roles.
   3. Major institutional program development (creation or development of a major scholarly program). Candidates who have created or developed a major scholarly program deemed critical by the School of Pharmacy should provide evidence of their contribution to the program. Documentation will include:
      1. Identification of the program and its role and significant contributions to the overall mission of the Pharmaceutical Sciences Division and the School of Pharmacy. Provide evidence of the academic importance of the program to the School of Pharmacy and/or the region or nation. Provide evidence of growth and continued vitality of the program, and if available, ad hoc reviews of the program.
      2. Synopsis of the candidate’s personal contribution to the creation and development of the program.
      3. Evidence of the candidate’s scholarly approach to the program.
   4. Evidence of excellence and significant accomplishment in outreach/extension.
      1. Documentation that the candidate has designed and implemented programs that are innovative and of high quality.
      2. Evidence that these programs have had a favorable impact.
      3. Successful outreach/extension activities have been published.
   5. An exceptional record of service as journal or book editor, member of editorial boards, or manuscript reviewer.
   6. Leadership in regional or nation al teaching organizations.

Indefinite Appointment

Full-time candidates who are promoted to the rank of Clinical Associate Professor will typically be recommended for indefinite appointment status. See UW–Madison Academic Staff Policies and Procedures.

Appeal Process

If the Executive Committee recommends against promotion, the dean will provide written notification to the candidate within one week. The notification shall include a statement of the reasons for the Executive Committee decision and will guarantee a minimum of at least 12 additional months of employment before termination. The candidate may file an appeal to the Executive Committee with new or additional information and with a response to the concerns raised by the Committee. An appeal must be filed within 30 days of receipt of the notification of the Executive Committee’s decision. In the event the appeal is not accepted by the Executive Committee, the candidate may continue the appeal process according to the University of Wisconsin–Madison Academic Staff Policies an d Procedures (ASPP).

Promotion to or appointment at rank of Clinical Professor

The document should follow the same format described for promotion or appointment to Clinical Associate Professor. In addition, documentation must include evidence that the candidate has continued to grow in stature in the performance areas cited above or other evidence demonstrating professional growth and achievement commensurate with the rank of Professor. The candidate’s contribution to his/her field must include scholarly publications. Documentation must be provided of further accomplishment since the initial appointment or promotion to Clinical Associate Professor.