Knowing your funding sources, their purpose, and associated fund/project numbers can streamline payroll and purchasing functions to accurately account for these allocations.
Funding must be referenced on all purchasing and payroll requests.
Resource People:
- Liz Funk Smith, Associate Dean for Administration & Staff
- Shelley Calhoun, Accountant II – Salary Credit, Startup, Gift Funds, School Funds
- Julie Steinle, Research Admin Accountant – Sponsored Projects
- Chad Minnema, Financial Specialist III – Revenue Accounts
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Funding Strings
Below is a breakdown to better understand the parts of the string of numbers:
Account: A four-digit number that tells what type of purchase you are making (e.g., supplies or travel)
Fund: A three-digit number that categorizes the State Appropriation for the transaction (e.g., 144 = federal sponsor, 233 = gift support, 133 = non-federal sponsor)
UDDS (Department ID): A six-digit numerical value that identifies the organizational structure that the transaction is charged/credited to. The first two digits for the code indicate which division (e.g., 56 = Pharmacy)
Program: A one-digit alpha or numerical value that identifies the activity type of the transaction (e.g., 2 = instruction, 4 = research)
Project: A unique seven-character alphanumeric values used to capture all the transactions associated with a specific grant, contract or activity.
For more information, please view the UW–Madison Business Services page on Using Funding Codes and Strings.
WISER
WISER is the system that University of Wisconsin uses to track data from the Shared Financial Systems. Using WISER, you can view balances and transaction details.
- View instructions on how to log into WISER, look up projects, and “Pin a Project” to your dashboard.
- If you do not have access to WISER, request access by completing the Wiser Access Authorization Form
Questions about WISER? Contact Shelley Calhoun or Chad Minnema.
Additional Funding Tools
- SoP Sponsored Projects/Account Balance Reports (managed by Julie Steinle, Research Admin Accountant)
- Salary Credit & Startup Spending Reports (managed by Shelley Calhoun, Accountant; for salary credit policy questions, contact Liz Funk Smith). Copies of these reports can be found in the PI’s Box folder (if a new link is needed please contact Shelley Calhoun)
- Startup Spending Reports (managed by Shelley Calhoun, Accountant)
- Non-Sponsored Projects/Account Balance Reports (Managed by Shelley Calhoun, Accountant)
- Revenue Account Balance Reports (Managed by Chad Minnema, Financial Specialist III)