It is the responsibility of each person to comply with Wisconsin Statutes and Administrative Codes when expending public funds (regardless of the source of the funding) deposited with the University of Wisconsin–Madison.
Purchases below $5,000 do not require special approval.
Before a purchase can be made, you must first check to see if it is available on Shop@UW. If the item is available elsewhere for about 20% less (including shipping), then it may be ordered. Please make a printout of the price from Shop@UW for a cost comparison.
External Requisitions are only used on purchases under $5,000 when a company requires a PO number.
UW–Madison prefers to process all payments under $5,000 as a Direct Payment or through a Purchasing Card.
Blanket Orders are used when you plan on making multiple purchases from a company over the course of the year. This gives the company the ability to automatically bill UW–Madison, and paperwork does not have to be processed for each payment.
This is required if your total purchases for the year will reach over $5,000 with a vendor.
Purchases Over $5,000
Purchases over $5,000 require special approval and additional paperwork.
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Go to the contracted vendors site and select “Search by Keywords/Vendor”. Then enter the vendor name you would like to purchase from. If your vendor is a contracted vendor, you will only need to get a quote from them and will not need to fill out one of the below forms.
If your Vendor is not a contracted vendor, you will need to do one of the following: